An investigation into the role of Information and Communications Technology (ICTs) in the South African Public Service

Abstract

The South African public service, like many organisation, is embracing information and communication technology (ICTs) and the main aim is to improve and better their services. Frenzel (1999:18) indicates that this is because ICT has the potential to reduce costs, improve internal efficiency, capture economies of scale and bring organisations even closer to their customers and suppliers. Significant initiatives have been taken in the last couple of years. These include the need to address the coordination of ICT initiatives in the public service, through the establishment of the Office of the Government Chief Information Officers (OGCIO) within the Department of Public Service and Administration (DPSA). The South African public service also established State Information Technology Agency (SITA) responsible for the provision of information technology, system and related services. However, although ICT has the potential to infuse every area of the public service and improve service delivery, ICT is a management task that should be addressed in the overall context of an organisation and its environment. It is therefore in the best interest of this study to investigate the role of ICT in the South African public service. A number of aspects of ICT were investigated, including the challenges facing government in the implementation of ICT, critical success factors of ICT and the role of ICT in the public service. Among the challenges indentified include leadership instability, lack of common shared vision and strategy, lack of skills, training and development and poor communication and decision making processes are significant organizational factors constraining the successful implementation of ICT in government. Lack of ICT infrastructure, integration and interoperability issues are cited as technical challenges to successful implementation. Key findings from the study were that ICTs should integrate service delivery across government. It should also facilitate business efficiency and effectiveness and contribute towards socio-economic development. It is therefore necessary that ICT must be driven by government‘s developmental agenda, rather than technology. It is recommended that this could be achieved through a sustained shared, common vision across government, adequate resources and strategic partnerships with the business community.